PHITS Workshop and Intermediate Course at Japan Atomic Energy Agency in Tokai, Japan 2025

General Information
Scope of the Event
Registration & Abstract Submission
Travel Support
Eligibility
Venue & Access
Accommodation
Program

General Information

Place: Mirai Base (map), JAEA, Tokai, Japan (near JR Tokai station)

Eligibility for participation: Open to everyone who has PHITS license

Course date: Feb 18-21, 2025

Important Dates:

Maximum number of participants: 120 (accepted in order of registration)

Registration Fee: Free (Lunch and dinner are at your own expense)

Language: English

Course contents: 2.5-day workshop + 1.5-day intermediate course

If you have any questions about the course, please contact us via the PHITS website (https://phits.jaea.go.jp/contact/edit/en).

Scope of the Event

Recently, PHITS has been used by more than 10,000 researchers from over 70 countries in a wide range of research areas, including nuclear engineering, medical physics, radiation biology and protection, and cosmic-ray research. However, communication between PHITS users is not very active because they generally attend conferences specific to their own research fields and rarely have the chance to meet other PHITS users studying different fields.

To address this issue, we have decided to organize the first PHITS International Workshop and Intermediate Course in Tokai, Japan, creating an opportunity for PHITS users from various research fields and countries to come together. Therefore, we encourage you to participate in this event and present the results of your study using PHITS on any topic. We look forward to seeing you in Japan this winter.

Registration and Abstract Submission

If you want to present your scientific outcomes in this workshop, please prepare an abstract and submit it via our contact page before Nov. 30th, 2024. The template of the abstract is available for MS_WORD and TEX. Please convert your abstract in PDF format when submitting. For registration, please follow the instructions below:

  1. Select "PHITS tutorial registration" under Category
  2. Fill your information in Affiliation, Position, Name, Email address, Registration status, and PHITS version columns. Please note that you must be a "Current user" as obtaining a PHITS license is required prior to registration.
  3. Select "PHITS workshop at JAEA 2025" under Tutorial to attend
  4. Attach your abstract in PDF format as Application form, CV, Others.
  5. Attach scan of your passport (if visa needed).

You can present any results obtained using PHITS at this workshop, even if they have already been published. The first author is expected to present the content at the workshop. If you can attend either the workshop or the intermediate course, please mention this in Message body. If you do not wish to give a presentation, you can register by Jan. 31th, 2025.

Travel Support

As the main purpose of this event is to strengthen the PHITS community, we would like to invite as many young researchers from around the world as possible. Accordingly, we offer travel support to every single one of the applicants who satisfies all three conditions listed below:

If you meet these conditions, this is an ideal opportunity to visit Japan and make many international friends who share common interests with you. The details of the travel support are as follows:

Those who request travel support must apply from our contact page by Oct. 31st, 2024 (one month before the abstract submission deadline) by following the procedures below:

  1. Select "PHITS tutorial registration" under Category
  2. Fill your information in Affiliation, Position, Name, Email address, Registration status, and PHITS version columns.
  3. Select "PHITS workshop at JAEA 2025" under Tutorial to attend
  4. Select "Apply" under Travel support and fill your supervisor's name in the next column
  5. Write the information on your nearest airport and preferred flight schedule (for international participant) or preferred route from your home to Tokai station (for domestic participant) in Message body.
  6. Attach the PDF file of your first-authored paper that presents results obtained using PHITS as Application form, CV, Others.
  7. Write the review status in Message body if your paper has not been published yet. We may be able to provide travel support for participants whose paper is currently under review.

Applicants can send abstracts as another submission separately by Nov. 30th, 2024. Please note that the details of the support may change based on the number of applicants and our budget limitations*3. Therefore, we would appreciate your participation without utilizing our travel support if you have your own budget or by selecting the most economical flight to Japan . You are welcome to extend your stay in Japan before or after the event if you wish. We will provide the detailed support information to each applicant in early November 2024.

*1 We may be able to support also researchers in permanent positions depending on status of remaining our budget. Priority to young researchers or members of developing countries may be applied; *2 Journal included in Scopus or Web of Science; *3 The operational costs of this workshop, particularly travel support, are mostly covered by the commercial contract fee of PHITS.

Eligibility

Participants must obtain the PHITS license in prior to the registration to the course. It is free of charge, and the instruction to get the license is given here. For persons affiliated with institutes in pre-approved countries listed on the website, we recommend obtaining the license via OECD/NEA databank, as the approval process is much faster.

Participants in the intermediate course must bring a laptop PC with PHITS installed. During the course, they will learn advanced PHITS techniques, such as complicated source & geometry definitions and the variance reduction technique. Thus, it is desirable that all participants have the basic knowledge of PHITS.

Venue and Access

The nearest major international airports are Tokyo-Haneda and Tokyo-Narita. From these airports, you can reach Katsuta, where many participants will stay, and Tokai, where the venue is located, via Shinagawa Station, Tokyo Station, Ueno Station, etc. on the JR Joban Line.

From Haneda Airport

Take the Keikyu Line to Shinagawa Station (about 20 minutes). At Shinagawa Station, transfer to a Hitachi or Tokiwa Limited Express of the JR Joban Line. The Limited Express runs every 30 minutes, and it takes about 90 minutes from Shinagawa to Mito or Katsuta. If you are going directly to Tokai Station, please take a local train at Mito or Katsuta Station. It takes about 15 minutes to get to Tokai Station.

From Narita Airport

Take the JR Narita Express to Tokyo Station (about 1 hour) or the Keisei Skyliner to Ueno Station (about 40 min). At Tokyo or Ueno Station, take a Hitachi or Tokiwa Limited Express of the JR Joban Line (about 80 min), and get off at Mito or Katsuta Station. In addition, highway buses are available, but there are only two bus services per day. The timetable is as follows and the fare is 3400 yen:

From Ibaraki Airport

There is a direct flight from Taipei to Ibaraki. From Ibaraki Airport, take a bus to Mito, Katsuta, or Tokai stations.

From Tokai Station to the Workshop Venue (Mirai Base)

Mirai Base (map) is located about 450 m away from east exit of Tokai Station.

A schematic map from Tokai station to Mirai Base.

Frontview of Mirai Base.

Accommodation

There are not many hotels in Tokai Village. Therefore, we recommend booking a hotel near Katsuta or Mito Station. We do not provide hotel booking assistance, except for domestic participants who receive travel support. Please make your hotel reservations on your own.

PHITS Workshop Schedule

PDF version is available here

Abstract is available here

Tuesday, 18 February 2025